Join the Team Building the Future of Human-Centered HR

Bartko Pavia LLP is a boutique litigation firm with a national reputation in Antitrust, Labor &Employment, and IP & Privacy law. The team is driven, intellectually curious, and committed to excellence.
Bartko is seeking a Facilities Supervisor to join the team.

HRKonnect is hiring on behalf of Bartko Pavia

Position Summary:

The Facilities Supervisor is responsible for overseeing the day-to-day operations, maintenance, and safety of the firm’s offices. This role ensures a professional, secure, and highly functional environment that supports attorneys, staff, and clients. The Facilities Supervisor plays a critical role in maintaining confidentiality standards, managing vendor relationships, and ensuring facilities align with the firm’s operational and client service expectations.

Key Responsibilities:

Facility Operations & Maintenance

• Oversee daily facility operations, including HVAC, electrical, plumbing, and general office systems
• Ensure conference rooms, offices, and client-facing areas are consistently maintained to a high standard
• Coordinate preventive maintenance and repairs with minimal disruption to legal operations
• Maintain detailed records of maintenance activities and service history

Vendor & Contractor Management

• Manage third-party vendors (janitorial, security, building management, maintenance)
• Ensure vendor adherence to confidentiality, security, and service expectations
• Negotiate contracts and monitor vendor performance

Health, Safety & Compliance

• Ensure compliance with applicable safety regulations and building requirements
• Conduct safety inspections and maintain compliance documentation
• Oversee emergency preparedness, including evacuation procedures and drills

Space & Workplace Management

• Support office space planning, attorney office assignments, and workspace optimization
• Coordinate office moves, renovations, and expansions
• Ensure readiness of conference rooms and common areas for client meetingsBudget & Cost Management
• Assist in managing facilities budget and controlling operational costs
• Review and approve invoices and service expenses
• Identify opportunities for cost efficiency without compromising quality

Team Leadership

• Supervise facilities staff and coordinate with building management
• Assign and prioritize work orders and projects
• Provide training and performance feedback

Work Order & Systems Management

• Manage work order system to track facility requests and resolutions
• Monitor response times and service quality
• Implement preventive maintenance schedules

Emergency Response

• Act as primary contact for facility-related emergencies
• Coordinate response efforts to ensure minimal disruption to firm operations
• Communicate effectively with leadership during incidents

Qualifications:

• High school diploma required; associate’s or bachelor’s degree preferred
• 3–5+ years of facilities or office operations experience, preferably in a professional services environment
• Prior supervisory experience preferred
• Strong understanding of building systems and office operations
• Experience managing vendors and service contracts
• Familiarity with safety and compliance standards
• Experience working in environments requiring discretion and confidentiality preferred

Skills & Competencies

• Strong organizational and problem-solving skills
• High level of professionalism and attention to detail
• Ability to maintain confidentiality and discretion
• Strong communication and interpersonal skills• Ability to manage competing priorities in a fast-paced environment
• Customer-service mindset with focus on attorney and client experience

Working Conditions

• Full-time in office position in San Francisco, CA
• May require occasional after-hours support for emergencies or office needs
• Regular movement throughout office spaces and occasional lifting of supplies or equipment

Success Measures

• Timely resolution of facility requests
• High standards of cleanliness and professionalism in client-facing areas
• Minimal disruption to legal operations
• Effective vendor management and cost control
• Positive feedback from attorneys and staff regarding workplace environment

Compensation & Benefits:

• This is a non-exempt, hourly position with a pay range of $87K-$105K annually, depending on experience and qualifications. Full-time in office position in San Francisco, CA
• Medical, dental, and vision insurance
• 401(k) retirement plan
• Paid time off and firm holidays
• Commuter benefits 
• Ongoing training and professional development